2011 Speaker Call for Papers

CALL FOR PAPERS

42nd Annual Southern California Genealogy Jamboree
Friday through Sunday, June 10 through 12, 2011
Los Angeles Marriott Burbank Airport Hotel
Burbank, California

Download a PDF version of the Call for Papers

Go to the Call For Papers Submission Portal

The Southern California Genealogical Society announces a call for lecture proposals for the 42nd Annual Southern California Genealogy Jamboree, to be held at the Los Angeles Marriott Burbank Airport Hotel, Burbank, California, Friday through Sunday, June 10 through 12, 2011. With over 1700 participants, volunteers, speakers and exhibitors in 2010, Jamboree is the second largest genealogical conference in the United States.

Reflecting California’s history of drawing people to its climate, mountains, deserts, shores, and “gold in them thar hills,” the theme of the 2011 Jamboree is “They Came from Some Place Else.” The Civil War sesquicentennial provides a sub-theme for military records and substitutes for records that were lost in the War.

A wide variety of topics will be considered, including websites and electronic information sources, migration paths, use of records and repositories, research methodology, skill building, cultural and ethnic research, writing, computers and technology, genetics and DNA research, source records, immigration and naturalization, digital and brick-and-mortar record repositories, organization, recording sources and Genealogical Proof Standard, and others. We are considering adding a special Family History Writers track at Jamboree and welcome those proposals as well.

Jamboree draws attendees of all experience levels. We encourage the submission of advanced level sessions, as well as beginner and intermediate levels.

We are looking for fresh presentations, particularly those that have not been given at Jamboree within the past two years. The committee will consider proposals for panels, hands-on mini-course workshops and other innovative formats. The committee welcomes sponsored presentations and those from speakers whose 2010 presentations could not be scheduled due to capacity issues.

Customary presentation time slots are a total of 60 minutes in length, including a 10-minute question-and-answer period. If more time is required to adequately cover the topic, please explain that in the proposal. Sessions with two or more speakers may be proposed for 90 or 120 minutes. Speakers may submit up to 10 proposals. The SCGS Jamboree Committee, at its sole discretion, may select none, some, or all of the proposals submitted by any speaker.

Expectations of Jamboree Speakers:

All conference materials, including signed contract, program brochure and website content, and syllabus inserts, must be submitted on or before stated deadlines. Failure to meet conference deadlines is grounds for cancellation of the speaker contract.
Sessions will begin and end promptly as scheduled.
Lecture visuals will be in digital format and prepared on presentation software (e.g. PowerPoint).
Syllabus material is required for every lecture presentation. Content should summarize the content of the class and/or supplement the lecture material (e.g. bibliography). Syllabus material should be between 2 and 4 pages per lecture. Acceptable formats are PDF (saved in high resolution), Word, WordPerfect, PowerPoint and Publisher.
Speaker will provide website links, announcements and other assistance in promoting Jamboree.
Speaker will provide his or her own laptop computer for digital presentations. Jamboree cannot provide laptop computers for speaker use.
Should the speaker not be able to participate in Jamboree, the speaker will notify Jamboree at the earliest possible opportunity so that a replacement can be found.
All Jamboree speakers will receive:

Complimentary registration for all three days, with conference syllabus in CD format. Those who advertise in the Syllabus will receive a printed copy.
One-year associate membership in the Southern California Genealogical Society.
$75 per lecture honorarium for individual presentations.
$150 for two-person presentations, divided equally between participants.
$250 total honorarium per panel discussion, divided equally among all participants.
$25 per lecture syllabus bonus, provided that camera-ready syllabus materials meet the stated requirements and are submitted on or before the deadline.
$20 per lecture bonus if high-resolution digital projector is provided by speaker(s).
Promotion, links from the Jamboree website and Jamboree Blog to speaker’s website, and marketing collaboration.
Those speakers selected to conduct three or more lectures will receive:

$200 toward reimbursement of airfare, OR mileage calculated by MapQuest and reimbursed at current IRS mileage rates. Maximum reimbursement is $200. Reimbursement will be made upon receipt of documentation of airfare purchase.
One day of single hotel accommodations (room + tax) at the Burbank Airport Marriott for each day the speaker is scheduled to speak, plus one optional day for travel as needed.
Per-diem of $20 per day for each day the speaker is scheduled to speak.
Honorarium payments may be traded on a dollar-for-dollar basis for space in the exhibit area (provided space is available) or for syllabus advertising. Exhibitor information is from Leo Myers at ltmyers44@gmail.com.

SCGS will not reimburse speakers or pay for the following:

Car rental at either origination or destination.
Expenses charged to the hotel room, including Internet access. Wireless Internet access in the Convention Center is provided free of charge. Public areas in the main hotel are also wireless zones.
Parking fees at either origination or destination.
Ground transportation to or from an airport. Free shuttle service is provided by the Marriott to and from the Bob Hope Burbank Airport. Exception: If the combined airfare/shuttle service from another area airport (e.g. LAX, Ontario) is less than the airfare into Burbank, we will approve the combined reimbursement.
Distribution of Presentation Materials and Copyright Considerations

Speakers retain copyright to all content and syllabus material.
Jamboree will provide syllabus materials on CD as well as in printed form. Both the printed and digital versions of the syllabus will be made available for sale after Jamboree. Lecture material may be made available by electronic download to paid Jamboree registrants prior to Jamboree.
SCGS is investigating fee-based methods of distributing Jamboree content after the event, including audio and/or video taped lectures and digital download of content. Speakers will have the option of participating in any such program, and revenue-sharing arrangements will be presented to each speaker at a later date.
Jamboree will accommodate speakers’ requests to be scheduled on particular days or times to meet travel itineraries. Those planning to attend IGHR in Samford will be scheduled to speak on Friday and Saturday to allow travel to Samford on Sunday.

Exclusivity

We understand that some speakers may wish to make other presentations while in the area to maximize exposure and income. We bring the best speakers to Jamboree and provide a fair honorarium and expense reimbursement in exchange for exclusive Southern California appearances by the speaker. The Program Chair will be glad to discuss expense-sharing with other organizations if the speaker schedules other area appearances within two weeks of Jamboree.

Submission of Proposals

Speakers interested in presenting lecture presentations at Jamboree should submit proposals through the Jamboree Speaker Portal. Only those proposals that are submitted through the portal AND accompanied by a faxed, emailed or postal mailed signed copy of the Call for Papers will be considered for the 2011 Jamboree.

By completing this online submission process, speakers will provide the information that Jamboree will use for communication, promote lecture sessions, and ensure that the correct information is included in the syllabus, on the Jamboree website, and in the program. The Jamboree program staff will not need to continue to contact speakers for additional information.

Key Dates

July 25, 2010 Call for Papers issued
September 1, 2010 Call for Papers deadline for submission
October 25, 2010 Selection and notification of selected speakers
November 15, 2010 Issuance of contracts
December 1, 2010 Deadline for return of signed contracts
March 1, 2011 Deadline for syllabus materials (2-4 pages per lecture)

If you wish to provide an audio recorded tape or CD of one of your former presentations, please send them to the Southern California Genealogical Society, c/o Jamboree Program Chair, 417 Irving Drive, Burbank, CA 91504. Examples of syllabus submissions may be emailed to SCGSJamboree@gmail.com. These materials will be used only during the selection process and will be returned when the selection process has been completed.

Questions, inquiries or submissions may be emailed to SCGSJamboree@gmail.com with the subject line Call for Papers [your last name], or mailed to the program chair at the address below.

We look forward to another record-breaking year at Jamboree and look forward to including you on the Jamboree schedule.


Leo Myers and Paula Hinkel, Jamboree Co-Chairs
Carma-Lu Thompson, Program Chair
42nd Annual Southern California Genealogy Jamboree
Southern California Genealogical Society
417 Irving Drive
Burbank, CA 91504-2408
Phone 818.843.7247 Fax 818.688.3253
SCGSJamboree@gmail.com



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Should I, ____________________________________________, be selected as a speaker at the 2010 Southern California Genealogy Jamboree, I agree to adhere to the provisions included in these Call for Papers. These provisions include but are not limited to submission of materials by stated deadline, inclusion of appropriate information in the syllabus, and exclusive appearances in Southern California.



_______________________________ ____________________________
Signature of Speaker Date submitted

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818-843-7247
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