2014 Information Technology in Academic Medicine Conference
Sponsored by the AAMC Group on Information Resources (GIR)

June 9 – 11, 2014
Loews Vanderbilt Hotel Nashville
Nashville, Tennessee

CALL FOR SESSIONS, POSTERS AND ePOSTERS

The 2014 Information Technology in Academic Medicine Conference, being sponsored by the AAMC Group on Information Resources (GIR), is the premier event for the academic medicine community to share how they address various challenges and develop successful strategies for meeting organizational goals in the health professions community.

The overall theme of this year’s conference is “Think Critically, Act Intelligently.”

In an age when information technology is a strategic asset essential to the growth and success of medical schools and teaching hospitals; full program sessions, posters and e-posters are a valuable peer learning forum that provides attendees the opportunity to learn from each other on various topics.

We encourage you to submit a proposal to share your innovative and informative work. The following opportunities are available to submit a proposal:

• Full program session
• Poster
• ePoster

Full program sessions will be limited to one hour in length. Individual presentations or panel discussions are welcome. Cross-organization collaboration is encouraged for these sessions.

Posters will be displayed during an evening reception at the conference facility. Poster dimensions are limited to 4 feet in height and six feet in width.

ePosters allow for a condensed presentation designed to introduce innovative applications, technologies, and solutions to a broader audience. The ePosters are shown simultaneously in a rotating series of 15 minute sessions. Each session will include 10 minutes of demonstration and a 5 minute question and answer period. The demonstration will be given to small groups of attendees four times over 75 minutes as attendees circulate among the demonstrations of greatest interest to them. This format is intended to provide an opportunity for direct interaction between attendees and technology developers.

Abstracts selected for the ePoster section will be eligible for an Innovation Award. The Innovations Committee seeks submissions that demonstrate the following categories:

• Innovation – Design is original, creative, and empowering. Provides ease of use and good information integration. Provides good user appeal.
• Applicability – Potential for broad expansion and/or reuse.
• Impact – Demonstrated improvement outcomes for intended users/audience.

The Innovations Committee will score presentations based on these categories to determine a winner for the 2014 conference.

SUBMISSION REQUIREMENTS

Structure
All abstracts should report innovative ideas, successful implementations, or research that is of interest to the academic medicine information resources community. The Program Committee is particularly interested in submissions in the following topic areas:

1. Challenges and Opportunities of a Learning Health System
2. Challenges and Successes of Resource and Data Sharing
3. Creating and Maintaining Effective IT Policy and Training
4. Emerging Technologies
5. Effective Leadership and Governance Models
6. Global Health, High Stakes Assessment, Graduate Medical Education
7. Innovations in Education and Health Care
8. Students and the New Health Care Model
9. Supporting New Educational Delivery Models
10. Supporting the Organization Through Data Analytics and Management
11. Technologies to Reduce Health Care and Health Education Costs
12. Technologies to Support Team Based Health Care
13. The Role of Simulation in the Health Care Continuum
14. Trends and Emerging Issues in Health IT

Submissions on other topics relevant to the conference will be considered. Preference will be given to proposals with broad appeal to the community.

Guidelines
Proposals must be submitted by constituents of AAMC member institutions or other health sciences schools. Consultants may be included in a presentation if integral and must register at the vendor rate. The main presenter/contact person may not be a consultant or vendor. We encourage collaboration on proposals among health science schools as well as teaching hospitals.

Submission Format
The abstract submission must not exceed 750 words. Accepted proposals will be published on the meeting Web site. The program summary should be limited to 50 words (approximately 3-4 sentences). The program summary will be included as the session description in the meeting program. The abstract should include information on the topic, strategies and/or outcomes, and importance or relevance to other information resources leaders, learning objectives and the time distribution for your proposed session.

Participant Expectations
All participants (including presenters) are responsible for registering in advance for the conference, paying the full registration fee, and securing and paying for travel and lodging.

Submission Deadline
All submissions must be received electronically at the AAMC offices on or before Friday, December 6, 2013.

Notification
The Program Committee will review all submissions. Proposal respondents will be notified of decisions by January 2014.

Please be aware that by submitting a proposal, applicants must agree to the requirements above.