Proposal Submission Deadline
The deadline for the current round in the Call for Papers is 5 July 2012.

Final Deadline:
9 August 2012

Proposals received during earlier rounds, when accompanied by a paid registration, will be given scheduling priority.

For current Image Journal submission deadlines, please check the Publish Your Paper page for the complete submission timeline.

Accepted presentations may be viewed in the Session Descriptions area of this site.

Artistic Work Submission Guidelines
Deadlines:
Round 1: Monday, 23 April
Round 2: Monday, 28 May
Round 3: Monday, 9 July
Final Round: Monday, 13 August

For more details and information, please read through the downloadable Special Exhibition Submission Guidelines.


Proposal Submission Process

In-person Proposal (Paper Presentation, Workshop/Interactive Session, or Poster/Exhibit Session):

Submit an in-person proposal via the ‘Submit Proposal’ link on this page.
Proposals should include a title, short description, long description, and a keyword set. Please be explicit about your themes and topics, so we can organize you into an appropriate session. Once a proposal is accepted, the author must submit a paid registration for the conference.
Once your registration is complete and fully paid, your presentation(s) will be scheduled. The draft program will be available four weeks prior to the conference.
In-person Proposal (Colloquium):

Submit an in-person proposal via the ‘Submit Proposal’ link on this page. Remember, there must be at least 5 participants – for example, 4 presenters and a chairperson. All participants must be listed on the proposal submission form (list as one primary author, and 4 co-authors).
Once the proposal for the colloquium is accepted, each participant must submit a paid registration for the conference.
Once we receive all participants’ paid registrations, the colloquium will be scheduled in the draft program of the conference. Note that we cannot schedule the colloquium in the program until we receive all participants’ paid registrations. The draft program will be available four weeks prior to the conference.

Virtual Proposal:

Submit a virtual proposal via the ‘Submit Proposal’ link on this page.
Once a proposal is accepted, the author must submit a paid registration for the conference. Note that, only one proposal in any format may be accepted per registered presenter, except in the following case: An author submits Proposal A for one virtual paper, and submits Proposal B for an additional, co-authored, virtual paper. This author will submit a paid virtual registration for Proposal A, and at least one of her/his Proposal B co-authors must submit a paid virtual registration. The two registrations (for Proposal A and Proposal B) permit both papers to be submitted to the journal.
Once we receive the necessary paid registration(s), your paper(s), if accepted, will be published in the journal. Note that we cannot publish the accepted paper(s) in the journal until we receive the paid registration(s).
For further information, contact the Conference Secretariat.


Proposal Types
In-Person Presentations
Non-Attending Presentation

The Image Conference is a participants’ conference comprised of numerous parallel sessions and selected plenary sessions. Participants are invited to submit proposals as Paper Presentations (to be assigned to a Themed Session or Roundtable Discussion), Workshop/Interactive Sessions, Poster/Exhibit Sessions, or jointly presented Colloquium. A virtual participation is also available if you are unable to attend the conference in-person. A virtual participation is also available if you are unable to attend the conference in-person. All proposals, presentations and papers must be in English.

Only one proposal for an in-person presentation may be accepted per registered presenter. This means that two proposals may be accepted in the case of two registered presenters in a joint presentation, as long as both presenters are registered as in-person participants. If one person registers as a virtual participant (instead of an in-person participant) the paper on which they are a co-author will be fully eligible for journal submission, but will not be listed in the conference program.

If your proposal for an in-person presentation has been accepted, we cannot schedule your session in the conference program until you have submitted a paid registration.


In-Person Presentations


1. Paper Presentation

An accepted proposal for a single paper presentation (prepared by one or more authors) will be assigned to one of the following formats:


a) “Themed Session”
This type of session is best suited for reports on completed research or scholarly work. Authors present summaries or overviews of their complete paper, describing the essential features (purpose, procedures, and outcome, product, or results) of their scholarly work. The formal oral presentation of work should be limited to 15 minutes. Presentations are grouped according to topic or perspective into these themed sessions, with time provided after all of the presentations for Q&A and group discussion. Authors are welcome to include visual supports (paper handouts, computer slides, or digital displays) to assist delivery of their oral presentation. Please note that we cannot provide photocopying facilities at the Conference but we will provide data projectors for computers in each room. Multiple-authored presentations are welcome, though only one article may be submitted to the Journal based on each presentation.


b) “Roundtable Discussion Session”
This type of session is best suited for position papers, reviews of theoretical or conceptual frameworks, works-in-progress, policy analyses, or topics that generate, or benefit from, extended discussion. Authors are each assigned a numbered table in a large meeting room for a full 60 minutes, during which time they converse and interact with interested delegates who join them at their table. Authors are encouraged to bring copies of their papers and/or a short handout summarizing their work for distribution at their tables. Multiple authors of a single paper may participate, and one article per roundtable may be submitted to the Journal.


2. Workshop/Interactive Presentation

This type of session is best suited for teaching or demonstrating particular procedures, skills, or techniques. Appropriate considerations for this Session format may include, for example: a workshop, demonstration, performance, exhibition, staged conversation, debate, or extended dialogue with the audience. The Sessions are scheduled for 45-60 minutes and should be structured so that some explanatory or introductory information is provided, with ample time for audience interaction, participation, and involvement. A single article, jointly authored if appropriate, may be submitted to the Journal based on an Interactive Presentation.


3. Poster or Exhibits Session

This format is ideal for presenting preliminary results of work in progress or for projects that lend themselves to visual displays and representations. In these 60-90 minute Conference Sessions, a number of authors have the opportunity to display or exhibit their work and engage in informal discussion about their work with other delegates throughout the session. Displays may be posters (maximum 4X6 feet), digital/computer displays, artwork, or other visual media. Each display should include a brief abstract of the purpose and procedures of the work; handouts or copies of written material may also be available. Space for the poster or exhibit will be provided by the Conference, however all materials must be organized by the presenter, including posters, displays, handouts or other appropriate materials. Please note that we cannot guarantee a dedicated power source for each presenter. Authors may submit a formal paper describing their work to the Journal.


4. Colloquium

This Conference Session is scheduled for 90 minutes and involves five authors who are proposing a set of papers based on a shared theme or topic. The papers may present complementary aspects of a specific body of work, or contrasting perspectives on a specified topic. There must be at least five registered participants (for example, a Chair and four presenters). The presenters should conceive and design the session to allow time for individual presentations (approximately 15 minutes each) and at least 15 minutes of audience discussion or question-and-answer. All participants must be listed on the proposal submission form (list as one primary author, and 4 or more co-authors). Either a single article or multiple articles may be submitted to the Journal based on the content of a colloquium session.


Non-Attending Presentation

Virtual Presentation
A paper submitted without the participant attending the conference in-person, but eligible to be refereed and published (if accepted) in the journal. A virtual registration allows you to join the conference community in the following ways:

Your conference proposal will be listed in the Session Descriptions of the conference. Acceptance of a conference proposal for a virtual participant is based on the same criteria as that for an attending participant.
You may submit a paper to The International Conference on the Image.
Your journal paper submission will be refereed by conference participants and you will in turn referee paper submissions of other conference participants.
If accepted, your paper will be published in the same volume as conference participants from the same year. You will also have online access to all papers published in the journal from the time of registration until one year after the conference end date.
You will receive the Community Newsletter.